OneDrive

Overview of OneDrive in Microsoft 365

OneDrive is a cloud storage platform within Microsoft 365 that offers advanced features for businesses of all sizes. It provides seamless integration with Microsoft tools, compliance support, and synchronization across devices, making it a powerful solution for both personal and enterprise use

Key Features of OneDrive

1. Files On-Demand:

   • Access OneDrive files from File Explorer without downloading them locally.

   • Users can choose to keep files offline or free up space by right-clicking files.

2. Modern Attachments in Outlook:

   • Share links to OneDrive files as email attachments to enable real-time collaboration.

   • Permissions can be configured directly within Outlook to control access.

3. Files Restore:

   • Restore files to any point within the last 30 days using a histogram that shows file activity.

   • Quickly review modification history for precise recovery.

4. Recycle Bin:

   • Deleted files are temporarily stored in OneDrive’s recycle bin for 93 days (default) before permanent deletion.

   • Users can restore deleted files or folders from this bin.

5. Known Folder Move:

   • Automatically sync desktop, documents, and pictures folders to OneDrive for easy backup and access across devices.

   • Works on both Windows and Mac systems.

6. File Syncing Across Devices:

   • Use the OneDrive sync app on Windows, Mac, iOS, and Android for seamless file access and interaction.

   • Files sync automatically, ensuring changes reflect across devices.

Managing OneDrive

Organizations can manage OneDrive settings via the SharePoint admin center:

• Sharing Settings: Configure how users can share files at the organizational level.

• Sync Settings: Control sync behavior, such as requiring domain-joined computers for sync.

• Storage Limits: Set default storage limits for users based on their subscription plans.

• Retention Policies: Define how long to retain data for deleted accounts (default is 30 days).

• Access Control: Manage access based on device or network policies.

• Compliance: Integrate with Microsoft 365 compliance solutions to manage risks.

• Notifications: Customize notification settings for users.